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<title> vol6no1</title>
<H1><img ALIGN=TOP src="GIF/fondren_logo.gif">News From 
Fondren</H1><H3>A
Library Newsletter to the Rice University Community</H3><p>
<h4>volume 6, number 1                                            Fall
1996</H4><p> <hr><hr>

<h3>In This Issue</h3><ul>
<li><a href="#henry">Charles Henry</a>
<li><a href="#priorities">Priorities for Fondren  Library</a>
<li><a href="#teachers">Professional Development Library Offers Help for 
Teachers</a> 
<li><a href="#cataloging">Behind the Scenes: Cataloging</a>
<li><a href="#dyk">Did You Know...</a>
<li><a href="#planning">How Academic Planning Affects Fondren Library</a>
<li><a href="#liaisons">Library and Department Liaisons</a>
<li><a href="#hours">Fondren Library Regular Hours</a></ul>
<p>
<hr><hr>


<h3><a name="henry">Charles Henry Appointed Vice Provost and University 
Librarian</a></h3>

Rice University's new vice provost and university librarian is Charles 
Henry.  Dr. Henry comes to Rice from Vassar College, where he had been 
the director of libraries since 1991.  He earned his bachelor of arts 
degree from Northwest Missouri State University and his master's and 
doctoral degrees in comparative literature from Columbia University.  
From 1985-1991 Henry served as assistant director of the Division of 
Humanities and History at Columbia University Libraries.
<p>
<img src="GIF/henry.gif">
<p>
Dr. Henry is the recipient of numerous grants and awards, including the 
Lillian Becker Scholarship at Middlebury College, President and 
University fellowships at Columbia, and a Fulbright fellowship to study 
in Vienna, Austria.  In 1994 he was invited by the Russian Ministry of 
Culture to tour research libraries and present lectures on the role of 
libraries in a democracy.
<p>
Dr. Henry presently  serves on the steering committee of the Group for 
Research in Electronically Digitized Libraries.  He is an international 
research fellow at London Guildhall University's Centre for Information 
Management and Advanced Technology in Scholarship.  In addition to these 
activities, Henry is a director of the <a 
href="http://www.aaln.org/">American Arts and Letters 
Network</a>, a member of the executive council of the <a 
href="http://ach.stg.brown.edu/">Association 
for Computers and Humanities</a>, and an executive committee member of the 
<a href="http://www.acls.org/pro-ninc.htm">National Initiative for a 
Networked Cultural Heritage</a>.  He is  an 
elected member of the <a href="http://www.nyas.org/">New York Academy of 
Sciences</a> and has publications 
on library technology development, computers in the humanities, and the 
biological bases of semantics in language.
<p>
<hr>


<h3><a name="priorities">Priorities for Fondren Library</a></h3>

Dr. Charles Henry, Vice Provost and University Librarian</br>
chhenry@rice.edu
<p>

It is a singular privilege to become a member of the Rice community. The 
university's reputation as a world-class institution, its manageable 
size, and an enviable track record for moving quickly on new initiatives 
and important projects all had enormous appeal when taking on the 
responsibility of Fondren Library. The collegial atmosphere evidenced at 
each new encounter with faculty, students, and administrators and the 
strong support for the library as central to the academic mission at 
Rice also made the decision to come here a compelling one.
<p>
There is much to do for the Fondren Library. A brief listing of 
immediate priorities includes: building strong connections to the 
academic departments--which entails not only communicating the services 
of Fondren Library to its constituencies but also developing a 
sophisticated profile of faculty and student needs, to which we can 
respond in the most effective manner; developing the collection to 
better meet the teaching and research needs of the campus; developing 
electronic resources, including enhancements to LIBRIS, that assure the 
most efficient access to local and external digital resources; and 
preparing for the short-term acquisition of new space in Fondren 
Library, as well as beginning to assess the longer-term needs for space, 
collections, and staffing as the library enters the next century.
<p>
These goals are predicated on the realization that Fondren Library has 
many strengths and has had a tradition of excellence that will continue 
to be fostered. At the same time, it is obvious to someone entering the 
building that no real growth space exists. Sightlines are poor, making 
it difficult for even seasoned users to navigate, and services are 
salted around  the building in an often ad hoc fashion.
<p>
In sum, during the next few years librarians will be working closely 
with faculty, students, and administrators to enhance collections, 
services, and reading space within the existing fabric of Fondren 
Library, while at the same time working together to define the kind of 
library that will serve Rice for many generations to come. With the 
community behind it, Fondren Library can open one of its most 
provocative chapters.
<p>
<hr>


<h3><a name="teachers">Professional Development Library Offers Help 
for Teachers</a></h3>

Sandi Edwards, Head, Satellite Collections<br>
edwards@rice.edu
<p>

The Professional Development Library (PDL) at The Rice School/La Escuela 
Rice was created to support the professional development and continuing 
education of teachers, as well as curriculum development. Initial plans 
for the library were developed under the guidance of former Vice Provost 
and University Librarian Beth Shapiro, who was strongly supportive of 
the project.

<h4>Description of Collection</h4>

The PDL is a satellite collection of the Fondren Library. All of its 
holdings are included in LIBRIS, Fondren Library's on-line catalog, with 
location designations of HISD-SCH and HISD-REF. Only items with the 
location HISD-SCH circulate.
<p>

<img src="GIF/jones&edwards.gif"><br>
<b>LAN specialist Leo Waddle-Jones and librarian Sandi Edwards examine 
the PDL collection.</b>
<p>

The focus of the collection is on elementary and middle 
school education. Types of materials range from those with a practical, 
activity-centered orientation to those with a more theoretical view of 
contemporary issues in education. The collection includes a variety of 
formats and currently numbers over 1,000 books, 100 videotapes, 
videodisks and CD-ROMS, and 50 journal subscriptions. The majority of 
the titles are not duplicated in Fondren Library.

<h4>Availability of Materials</h4>

The PDL is located in the Professional Development area on the second 
floor of the school, above and overlooking the school library. It is 
open during the same hours as the building, in order to provide maximum 
accessibility to the collection. Because it is not staffed on a regular 
basis, on-site circulation of the collection is accomplished by means of 
a traditional card system. However, circulation information is routinely 
entered into Fondren Library's online system, so that the collection 
status is up-to-date for other library users.
<p>
Although housed in an off-campus location, the PDL collection is 
available to Rice faculty, students, and staff. To request an item from 
the PDL, either fill out a form available at the Fondren Library 
Reference Desk, or use the <a 
href="http://www.rice.edu/Fondren/Using/Forms/riceschool.html">electronic 
request form</a> available on 
Fondren Library's Web page. Next-day delivery is usually possible.


<p>
<hr>


<h3><a name="cataloging">Behind the Scenes: Cataloging</a></h3>
Melinda Reagor Flannery, Head of Cataloging<br>
reagor @rice.edu
<p>

Have you ever wondered how an item added to the library gets a computer 
record in LIBRIS?  These records are the work of the Cataloging Section, 
one of the three main areas in the Technical Services Department.  The 
seventeen members of the Cataloging Section work behind the scenes to 
create catalog records that help connect library users with the 
materials they need. 
<p>

<img src="GIF/estep.gif"><br>
<b>Robert Estep locates an item for rush cataloging</b>
<p>

<h4>Creating Records for Ordered Materials</h4>

The library is committed to letting users know as soon as possible that 
an item has been ordered, whether it is a book, a journal, a videotape, 
a musical recording, a score, or a computer file.  Six staff members 
spend part of their time creating the LIBRIS records for new materials, 
both those ordered individually and those ordered through approval 
programs with book vendors.  

<h4>The Cataloging Process</h4>

Once an item has been received, it can be cataloged.  A complex system 
of national and local policies and procedures governs the creation of 
catalog records, ensuring that materials are described uniformly and 
that users can find them consistently using appropriate search keys.  
The content of each item is analyzed so that various access terms can be 
assigned:  names of people and organizations associated with the item; 
titles, including series; subject headings; and call numbers.
<p>
National and local files are consulted to make sure that headings chosen 
for access terms are in accepted form and that they match any headings 
already in LIBRIS.  Sometimes this process can require detective work to 
ensure that a person, event, or subject has been correctly identified.  
The cataloger's efforts help library users find both specific items for 
which they may be looking and also  materials that share common 
characteristics, e.g., materials on a certain topic or all publications 
by or about NASA.
<p>
Libraries all over the country share records created for materials, and 
very often a Rice cataloger can adapt a catalog record created at 
another library (available through a national database).  Although 
working with preexisting catalog records, or "copy", goes more quickly 
than if no cataloging information is available, information must still 
be checked carefully for inclusion in LIBRIS.  If Rice is the first 
library to receive an item, the catalog record must be created from scratch.
<p>


<img src="GIF/knoxbergin.gif"><br>
<b>Kathy Knox and Edward Bergin discuss a cataloging problem.</b>
<p>
Sixteen staff members catalog materials for the library.  Some focus on 
working with a certain type of material, such as serials or videotapes, 
or with a certain type of copy.  Staff members also have different kinds 
of subject and language expertise, a necessity when dealing with the 
varied materials a university library requires.

<h4>Priorities and Volume of Materials Handled</h4>

For the most part, an item is ordered within one to two weeks after a 
request has been received.  Items are cataloged in the order they are 
received from the publisher or dealer.  However, if a Rice library user  
needs a received item while it is still being processed, staff members 
will locate the item and a cataloger will rush to catalog it, usually 
within twenty-four hours.   A user can also be notified when an item of 
interest has been cataloged.  Under normal circumstances, most materials 
are cataloged within two months of receipt, although items with less 
reliable copy or no copy take longer.  In fiscal year 1995, the 
Cataloging Section added 35,381 titles to the library.
<p>
<img src="GIF/flannery.gif"><br>
<b>Melinda Reagor Flannery</b>


<p>
<hr>


<h3><a name="dyk">Did You Know...</a></h3>

<table><tr><td width=120><img align=top 
src="GIF/fondren_bullet.gif"></td><td>Thanks 
go to the Class of 1996 for selecting Fondren Library as the 
recipient of the Senior Class Gift.  The library received $1,996, which 
will be used to enhance its collections.</td></tr></table>
<p>
<table><tr><td width=40><img align=top 
src="GIF/fondren_bullet.gif"></td><td><ul>The 
<i>Annual Bibliography of English Language and Literature (ABELL) </i>
has been added to <b>RiceInfo</b>.  <i>ABELL</i> indexes scholarly articles, 
doctoral dissertations, books, and reviews concerning English language, 
literature, bibliography, and folklore published anywhere in the world.  
Coverage begins in 1991.</td></tr></table></ul>
<p>
<table><tr><td width=130><img align=top 
src="GIF/fondren_bullet.gif"></td><td>The 
<a href="http://riceinfo.rice.edu/oed/"><i>Oxford English Dictionary 
(OED)</i></a>, 2nd edition, is now available for searching through 
<b>RiceInfo</b>.  The online <i>OED</i> provides English-language 
definitions and etymology.</td></tr></table> 
<p>
<table><tr><td width=40><img align=top 
src="GIF/fondren_bullet.gif"></td><td><ul><a 
href="http://www.rice.edu/Fondren/Virtual/Indexes/sci_eng.html"> 
<i>Compendex</i></a>, the online equivalent of the <i>Engineering 
Index</i>, is available both on <b>RiceInfo</b> and on CD-ROM.  It 
covers all areas of engineering, including mechanical, civil, 
environmental, and chemical.  Coverage via <b>RiceInfo</b> is from 1980 
on; CD-ROM coverage is from 1986 on.</td></tr></table></ul>
<p>
<table><tr><td width=40><img align=top 
src="GIF/fondren_bullet.gif"></td><td><ul>Fondren 
Library has acquired the research materials compiled for the PBS series 
<i>With God on Our Side: the Rise of the Religious Right in America</i>.  
The collection includes books, literature produced by the religious 
groups, and an extensive collection of taped interviews and broadcast 
materials.  We thank Dr. William Martin and Lumiere Productions, New 
York, for their assistance.</td></tr></table></ul> <p>
<hr>


<h3><a name="planning">How Academic Planning Affects Fondren Library</a></h3>
Kerry Keck, Coordinator, Collection Development & Electronic Information 
Resources<br>
keckker@rice.edu
<p>

As Rice University continues to grow and become a more diverse 
community, Fondren Library also grows and diversifies.  This development 
proceeds most effectively when good communication is maintained between 
those planning new academic and research programs and staff members of 
Fondren Library.

<h4>Advance Library Planning Essential</h4>

Fondren Library has never had an excess of funds to develop collections 
for which no immediate academic or research need existed.  Although the 
library has received an enviable level of fiscal support during the last 
six years, with an increase of 91.2% in the materials budget, during 
this same period the cost of academic books has increased by 14.5% and 
academic journals by 191.9%!<font size=-2>1</font>  It is apparent that we 
must still acquire materials judiciously.
<p>
If new subject areas are to be added to the collection, careful planning 
is necessary to ensure that such additions are not made at the expense 
of previously existing programs. Two-way communication between program 
planners and library staff should be considered an essential step in 
academic plans for additional faculty, degrees, and new departments.  

<h4>How the Library Can Help  in Planning</h4>

Library participation in the process of hiring new faculty and planning 
new programs takes the form of an examination of the interests and 
publications of faculty candidates and the preparation of a tailored 
collection evaluation.  Such an evaluation includes the potential of 
existing collections for successful support of new scholars, as well as 
the projected cost of "bringing the collection up to speed."
<p>
More exhaustive, detailed profiles are prepared for departments or 
colleges contemplating new degrees (undergraduate, master's, or 
doctoral) or for the founding of new departments.  The library staff 
then immediately begins detailed planning for development of pertinent 
collections and initiates the early stages of this development. Funding 
must be identified; logistical issues--such as sources for exotic 
subjects and materials formats or language and subject skills for 
library staff--must be addressed; and the time-consuming process of 
locating older and out-of-print materials must be pursued.
<p>
Working together, academic planners and library staff can ensure the 
availability of the strong collections needed to support all areas of 
study and research at Rice.
<p>
______________________<br>
1. <i>Bowker Annual</i>, North American Academic Book Prices, 1988-1993; 
journal prices derived from <i>Serials Prices ... with Projections,</i>, 
Ebsco Subscription Services.


<p>
<hr>


<h3><a name="liaisons">Fondren Library and Department Liaisons</a></h3>
<p>
<pre><i>Academic Department		Library Specialist			Liaison</i>

Anthropology			Jane Segal (segal@rice.edu)		James Faubion
Architecture			Jet Prendeville (jetp@rice.edu)		Spencer Parsons
Art History			Jet Prendeville (jetp@rice.edu)		Joe Manca
Biochemistry			Robert Sabin (sabin@rice.edu)		Wayne Campbell
Chemical Engineering		Robert Sabin (sabin@rice.edu)		Tony Mikos			
Chemistry			Robert Sabin (sabin@rice.edu)		Marco Ciufolini			
Civil Engineering		Robert Sabin (sabin@rice.edu)		Larry McIntire			
Classics	                Milton Figg (mfigg@rice.edu)		Harvey Yunis
Computational & Applied Math.	John Hunter (hunter@rice.edu)		David Applegate
Computer Science		John Hunter (hunter@rice.edu)		Peter Druschel
Ecology & Evolutionary Biology	Robert Sabin (sabin@rice.edu)		Joan Strassmann			
Economics			Peggy Shaw (pshaw@rice.edu)		Kei-Mu Yi
Education			Sandi Edwards (edwards@rice.edu)	Elnora Harcombe			
Electrical Engineering		John Hunter (hunter@rice.edu)		Thomas Rabson
English				Jane Segal (segal@rice.edu)		Susan Lurie
Environmental Engineering	John Hunter (hunter@rice.edu)		Mark Wiesner
French				Sandi Edwards (edwards@rice.edu)	Madeleine Alcover		
Geology				John Hunter (hunter@rice.edu)		Dieter Heymann			
German				Sophy Silversteen (silvers@rice.edu)	Michael Winkler
Health & Human Performance	Robert Sabin (sabin@rice.edu)		Albert Spencer
History				Milton Figg (mfigg@rice.edu)		Michael Maas			
Linguistics			Sandi Edwards (edwards@rice.edu)	Phil Davis			
Mathematics			Sara Lowman (lowman@rice.edu)		David Chase			
Mechanical Engineering		John Hunter (hunter@rice.edu)		Yves Angel			
Music				Paul Orkiszewski (orkis@rice.edu)	Bill Bailey	
Philosophy			Milton Figg (mfigg@rice.edu)		Don Morrison			
Physics				Sara Lowman (lowman@rice.edu)		Peter Nordlander			
Political Science		Kerry Keck (keckker@rice.edu)		Keith Hamm	 
Psychology			Jane Segal (segal@rice.edu)		David Schneider
Religion			Milton Figg (mfigg@rice.edu)		Anne Klein			
Slavic Studies			Pamela Pavliscak (pamelamp@rice.edu)	Ewa Thompson
Sociology			Jane Segal (segal@rice.edu)		Chandler Davidson		
Spanish				Sandi Edwards (edwards@rice.edu)	Lane Kauffmann			
Space Physics			Sara Lowman (lowman@rice.edu)		Patrick Hartigan			
Statistics			Sara Lowman (lowman@rice.edu)		Dennis Cox	

<i>Library Contacts for Special Materials</i>

Government Publications		Amy Spare (spare@rice.edu)
Manuscripts			Nancy Boothe (boothe@rice.edu)
</pre>

<p>
<hr>


<h3><a name="hours">Fondren Library Regular Hours</a></h3>
<p>
September 3, 1996 - December 12, 1996, 
and January 12, 1997 - April 24, 1997

<pre>  
  Monday - Thursday		  7:00 A.M. -  2:00 A.M.
  Friday			  7:00 A.M. - 10:00 P.M.
  Saturday			  9:00 A.M. - 10:00 P.M.
  Sunday			  11:00 A.M. - 2:00 A.M.
</pre>
<p>
Library hours are modified during the following periods:
<p>
FRESHMAN WEEK
<p>
LABOR DAY WEEKEND
<p>
FALL MIDTERM RECESS
<p>
THANKSGIVING RECESS
<br>Wednesday, November 27 - Friday, November 29
<p>
FINAL EXAMS SCHEDULE
<br>Friday, December 13 - Saturday, December 21
<p>
CHRISTMAS AND NEW YEAR'S HOLIDAYS
<br>Sunday, December 22 -  Saturday, January 11
<p>
SPRING RECESS
<br>Thursday, March 27 - Sunday, March 30
<p>
FINAL EXAMS SCHEDULE
<br>Friday, April 25 - Wednesday, May 7
<p>
COMMENCEMENT
<br>Saturday, May 10
<p>
Please call 527-4800 for information.  Library hours are subject to change.

</pre><p>
<hr><hr>

<h2>News From Fondren</h2>

<h3>Vol.6 no.1,                          Fall 1996
Fondren Library, Rice University, P.O. Box 1892, Houston, TX, 77251-1892,
713-527-4022</h3>
<p>
Published three times a year, in the Spring, Fall and Winter.
<p>
Editor: Elizabeth Baber (baber@ricevm1.rice.edu).<br>
Proofreading:  Jean Caswell, Joe Hatfield<br>
Publications Coordinator:  Barbara Kile<br>
Desktop Publishing:  Ruth Lancaster<br>
Photographer: Shirley Wetzel
<p>
<i>News From Fondren</i> is a copyrighted publication of the Fondren
Library, Rice University.  All or part of
<i>News From Fondren</i> may be redistributed, with appropriate credit.
<p>
Statements of fact and opinion appearing in <i>News From Fondren</i> are
the responsibility of the authors and do not imply the endorsement of Rice
<hr>