The Staff Association Minutes

• Refreshments were served 9:30-10
  
  

• Six handouts were placed on a table by the door (Agenda, Ballot for upcoming election, sample of a reimbursement form, Treasurer's Report, Minutes of previous meeting, and the Work Environment Report).
  
  

• The meeting was called to order at 10:10 by Alice Rhoades, Executive Committee Chair.
  
  

I. Welcome & Announcements

• Alice Rhoades welcomed everyone. Acceptance of the minutes from the previous meeting was moved by Kerry Keck and seconded by John Hunter. A vote to accept the minutes passed.

II. Committee Reports

• A&E - Sarah Bentley, Chair, reported on the activities since the last meeting. These include: July 2, cookout; July 26, Fiesta for Marshall Armintor; August 9, reception for Anelia Popnikolova; August 23, reception following the Fondren Artists Recital; October 10, retirement party for Gary Eudey. The next 2 events will be the Festival of Salads on Friday, November 15th and the Festival of Nations, on Thursday December 5th. Three tables have been assigned so far: African (Fanny Haynes), Hispanic (Rosa Almendarez), and Cajun (Sarah Bentley). Additional tables would be welcomed. Please contact Sarah Bentley. Sarah announced her 'retirement' from the A&E Committee next year. Anyone interested in volunteering for next year's committtee should send their names to the Executive Committee.
  
• Work Environment - Bob Sabin prepared a written report as he was not able to attend today's meeting.
  
• Staff Relations - Keith Chapman, Chair, reported that the committee will be soliciting 'Thanksgiving Memories' for an upcoming issue of Fondren Forum.
  

III. Treasurer's Report

• Rosa Almendarez gave the Treasurer's Report. Our current balance is $722.99 and there is $1,890.35 in the vending machine account. Rosa presented the new reimbursement form for submitting receipts.

IV. Nominating Committee Report

• A committee comprised of John Hunter, Kiem Le and Norma Perez, prepared a ballot to fill the positions to be vacated by Alice Rhoades and Mauricio Prado. John Hunter introduced the candidates: Marsha Carlberg, Debra Cosby, Karen Oster, and Elka Shlomo. The ballot box will be in the Staff Lounge from November 12th until November 25th. Alice Rhoades asked if there were any additional nominations from the floor. No additional names were submitted.

V. New Business

• Alice Rhoades initiated a discussion about the Staff Association Bylaws. Melinda Flannery reminded the group that a Procedures Manual did exist. A search will be made to locate this manual. Sarah Bentley motioned, and Debra Cosby seconded, that a committee be formed to locate, and update or produce a procedures manual. Motion carried without opposition. Sarah Bentley, David Bynog, and Janice Lindquist volunteered to serve on this committee. Any other interested parties should email the executive commmittee.

VI. New Staff Recognition

- Minutes recorded by Janice Lindquist