1. Generally, costs associated with administrative travel are reimbursed as follows: transportation to/from event (in full), local transportation (in full), lodging (in full), registration (in full), approved business meeting/entertainment expenses (in full; see University guidelines at: http://professor.rice.edu/professor/Business_Meeting_and_Entertainment_....asp, http://cohesion.rice.edu/Administration/paymentsolutions/emplibrary/ACF662.pdf), meals ($50/day average).
   

2. Reimbursable amounts for specific expense categories may vary from the estimates as long as the total does not exceed the estimated total.
   

3. In general, rental cars are reimbursed only when the location of the event makes it the most cost-effective or only feasible method of transportation.

Approved by Sara Lowman, Director of Fondren Library
October, 2002

Updated 6/10/08