TABLE OF CONTENTS
Descriptive
Summary
Historical Sketch
Scope and Contents
Arrangement
Restrictions
Index Terms
Administrative Information
Detailed Description of the
Collection
Series I: Constitution, Bylaws, and
Histories (1971 - 1996)
Series II: General Meetings
(1971-2000)
Series III: Committees
(1971-1999)
Series IV: Campaigns and Events (1990,
1994)
Series V:
Membership (Correspondence,
Lists of
members), 1994-1997
Series VI: Friends
Groups Records
(1990-2000)
Series VII: Presidents Letters
(5/15/1990 - 11/02/2002)
Series VIII: Photographs of Special
Events
Series IX: Digital
materials (ca.
1990s)
Series X: Index Catalog of RUFC Members
(1971-1997)
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This collection requires 24 hrs. for retrieval.
Please call ahead at 713-348-2586 or e-mail woodson@rice.edu.
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| Repository: |
Rice University
Archives, Woodson Research Center, Fondren
Library, Rice University, Houston,
TX
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| Creator: |
Rice University
Development
Office Fund Council
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| Title: |
Rice University
Development
Office Fund Council records
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| Dates: |
1971-2002
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| Quantity: |
13.5 cubic feet (25 boxes) |
| Abstract: |
The records reflect the
daily
business of the Rice University Fund Council. The collection spans more
than thirty years and consists of materials associated
with the Council's
annual meetings,
committees, special events, fund raising activities,
groundbreakings, dedications, and copies of correspondence from the President's
office.
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| Identification: |
UA 086 |
| Language: |
Materials are in
English.
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The Rice University Fund Council was organized in May 1971 "to promote
the establishment and maintenance of a fund
raising organization to raise funds
for the benefit of
Rice University." There were approximately 30 members in the
first year. The original committee structure consisted of the Annual Fund Drive
and the Deferred Giving Program. There were two giving
clubs, the Founders Club
with approximately 50
members who contributed $2,000 each, and the Presidents
Club with approximately 200 members, who in their first year contributed
$76,000.
In 1987 Task Force of Fund Council members was organized. It was
prompted by the need for a more focused fundraising effort
to continue to
fulfill its founding purpose of
promoting "the establishment and maintenance of
a
fundraising organization to raise funds for the benefit of Rice University."
Their work resulted in revisions to the Constitution and
Bylaws, increasing the
voting membership from 30
to 70, the term of office from one to two years, and
setting up additional standing committees. These included: the Membership
Committee, the Planned Giving and Major Individual Gift
Committee, the Annual
Fund Committee, Corporate and
Foundation Giving Committee, the Special Projects
Committee and the Designated Giving Committee.
The membership and scope of the Fund Council continued to
evolve. In
1992, amendments to the Constitution again
expanded the organization and role
of the Fund
Council "... to assist and support the University's fund raising
effort to achieve substantial and continuing growth in private gift
revenues to
the University from individuals,
corporations and foundations." Modifications
in the
committee structure have strengthened the committees as actual working
committees and modeled them to more consistently mirror the
development
organization. They included the following
committees: Annual Gifts, Donor
Relations, Major
Gifts and the Support Groups. During this period, there were
approximately 145 members including the Student Association President, the
Alumni Board Representative, the Faculty/Staff
Representatives, Deans, and Vice
Presidents.
The Mission Statement became
consistent with the original purpose of the
Fund
Council, "The Rice University Fund Council is the organization of
individuals that support the University in achieving its fund
raising
objectives by providing volunteer effort
and by advising and supporting the
University's
Office of Development." The key change has been in expanding the
Fund Council's responsibilities "in advising and supporting the
University's
Office of Development. "
Parts excerpted from the Rice University Fund Council handout
"Rice University Fund Council: A Brief History"
Return to the Table of Contents
The Rice University Fund Council records consist of minutes from the
committee and general meetings, meeting manuals, notices
to members, membership
reports and financial
records, rosters and directories, new member nominations,
constitutions and procedure guidelines, mailing lists and correspondence,
photographs of special events and Rice campus buildings,
and digital files of
documents from the collection on
floppy disc. There is also an index card
catalogue
of member names. The collection is divided into are divided in to 10
series as identified below.
Return to the Table of Contents
Return to the Table of Contents
Access Restrictions
This material is open for research but requires 24 hrs.
for retrieval.
Please call ahead at 713-348-2586 or e-mail woodson@rice.edu.
Use Restrictions
Permission to publish from the Rice University Fund Council Records
must
be obtained from the Woodson Research Center,
Fondren Library, Rice
University.
Return to the Table of Contents
Subjects (Organizations)
Rice University Fund
Council.
Formats
Constitutions.
Correspondence.
Directories.
Minutes.
Photographs.
Speeches.
Return to the Table of Contents
Rice University Fund Council Records, 1971 - 2002, Rice University
Archives, Woodson Research Center, Fondren Library, Rice
University.
These records have been placed with the Woodson Research
Center by
various members of the Rice Development
Office Helen Toombs and Michele Arnold.
The
materials were received in October 2004.
Finding aid prepared by processed by
Anthony Potoczniak
Return to the Table of Contents
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| Series I: Constitution, Bylaws, and
Histories (1971 - 1996) |
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This series contains biographies of
committee members
and guest
speakers at annual meetings, membership roster and attendance sheets,
historical materials related to the Fund Council,
speeches given at meetings by
the
university president, and records of members and donors honored by the
organization, and the Council's bylaws and
constitution. Arranged in
alphabetical order.
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| Box |
Folder |
| 1 |
1 |
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Biographies, Individual |
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2 |
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Bylaws and Constitutions, Bylaws |
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3 |
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Bylaws and
Constitutions, Constitution |
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4 |
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Committee Job Descriptions |
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5 |
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Distinguished Service , Members |
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6 |
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History, Attendance
History |
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7 |
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History, History Log |
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8 |
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History, Membership
History, 1987 -1992 |
| Box |
Folder |
| 2 |
1 |
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History, Membership History, 1992-1996 |
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2 |
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History, Paradox
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3 |
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History, RUFC History |
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4 |
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Meeting Speeches, Dr Gillis'
Speeches |
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5 |
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Meeting Speeches, Correspondence |
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6 |
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Opening of the Institute, Slip Cases for
Engraving
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7 |
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Portrait Chair,
Arden's Picture Framing |
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8 |
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Portrait Chair, Gittings
Photographers |
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9 |
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Portrait Chair, Interstate Brass Plate |
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10 |
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Remarks to Fund Council |
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11 |
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RUFC Directory , Constitution
and Bylaws,
1971-1972
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| Box |
Folder |
| 3 |
1 |
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RUFC
Supplies, Nameplates, Stationary |
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| Series II: General Meetings
(1971-2000) |
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This series consists of two
subseries. The first
contains
materials related to the planning of Fund Council annual and quarterly
meetings and including agendas and minutes. The
second subseries are meeting
manuals.
Arranged in chronological order.
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Subseries A: Meetings Materials,
Agendas, Minutes
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| Box |
Folder |
| 3 |
2 |
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Annual Meeting,
Materials, 1973-1977 |
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3 |
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Meeting
Materials, Quarterly, May 1971 - Jaunary
1973
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4 |
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Meeting Materials, Quarterly, July 13, 1973 - May 8,
1981
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5 |
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Meeting Planning, May 6, 1988 [1/2] |
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6 |
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Meeting Planning, May 6, 1988 [2/2] |
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7 |
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Surveys, Fall Meeting, November 5, 1992 |
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8 |
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Surveys, Fall Meeting, November 10, 1995 |
| Box |
Folder |
| 4 |
1 |
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Meeting Planning, May 9, 1996 [1/2] |
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2 |
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Meeting Planning, May 9, 1996 [2/2] |
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3 |
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Meeting Planning, 1996-1997 |
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4 |
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Meeting Materials, May 12, 1999 |
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5 |
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Annual Meeting, Materials, 2000 |
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Subseries B: Meeting Manuals
(1988-1998)
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| Box |
Folder |
| 5 |
1 |
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Fund Council Handbook
(1991-1992) |
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2 |
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November 11, 1988 |
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3 |
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January 21, 1989 |
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4 |
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May 12, 1989 |
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5 |
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October 27, 1989
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6 |
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May 4, 1990 |
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7 |
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November 9, 1990
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8 |
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May 3, 1991
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9 |
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November 1, 1991 |
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10 |
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May 1, 1992 |
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11 |
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November 5, 1992
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| Box |
Folder |
| 6 |
1 |
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May 6, 1993
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2 |
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October 22, 1993 |
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3 |
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May 5, 1994 |
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4 |
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November 4, 1994 |
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5 |
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May
1, 1995
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6 |
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November 10, 1995 |
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7 |
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May 9, 1996 |
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8 |
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November 22, 1996
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9 |
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October 1, 1997 |
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10 |
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May 7, 1998
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11 |
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Next Century Campaign
folder |
Return to
the Table of Contents
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| Series III: Committees
(1971-1999) |
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This series relates to the various committees of the
Fund Counci including the Executive, Major Gifts,
Annual Gifts, Long Range
Planning,
Support Groups, Donor Relations Committees. The bulk of the materials
relate to the committee meetings as well as
documents outlining the function of
the committees. Arranged in chronological order.
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Subseries A: Executive Committee,
meeting materials, 1971 - 1997
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| Box |
Folder |
| 7 |
1 |
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Executive Committee, meeting minutes, June 1971 -
September 1982
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2 |
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Executive Committee, meeting
materials, March 1991 -
March
1993
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3 |
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Executive Committee, meeting materials, August 1993 -
March 1995
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4 |
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Executive Committee, meeting materials, May 1995 -
November 1995
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5 |
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Executive Committee, meeting
materials, March 1996 -
January
1997
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Subseries B: Major
Gifts, meeting
materials,
1996-1999
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| Box |
Folder |
| 7 |
6 |
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Major Gifts Committee,
leadership initiative
1996
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7 |
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Major Gifts
Committee, meeting materials,
1996-1997
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8 |
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Major Gifts Committee, meeting materials, 1998-1999
[1/2]
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| Box |
Folder |
| 8 |
1 |
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Major
Gifts Committee, meeting materials, 1998-1999
[2/2]
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Subseries C: Annual Gifts Committee,
meeting materials, 1995-1997
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| Box |
Folder |
| 8 |
2 |
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Annual Gifts Committee, meeting materials, 1995-1996
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3 |
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Annual Gifts Committee, meeting materials, 1996-1997
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Subseries D: Long Range Planning,
1987-1996
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| Box |
Folder |
| 8 |
4 |
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RUFC
Long Range Planning, 1987-1988, Task Force
[1/2]
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5 |
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RUFC Long Range Planning, 1987-1988, Task Force
[2/2]
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6 |
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RUFC Long Range Planning, Volunteer Program Surveys
[1/2]
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7 |
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RUFC Long Range Planning, Volunteer
Program Surveys
[2/2]
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8 |
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RUFC Long Range Planning
Committee 1996
[1/2]
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| Box |
Folder |
| 9 |
1 |
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RUFC Long Range Planning Committee 1996
[2/2]
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Subseries E: Support Groups,
1993-1996
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| Box |
Folder |
| 9 |
2 |
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Support Groups Committee Meetings, 1993-1996 |
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3 |
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Support Groups Committee, 1996-1997 [1/2] |
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4 |
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Support Groups Committee, 1996-1997 [2/2] |
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5 |
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Support Groups Committee, 1997-1998 |
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Subseries F: Donor Relations
Committee, 1996-1997
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| Box |
Folder |
| 9 |
6 |
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Donor Relations Committee, 1996-1997 |
Return to the Table of Contents
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| Series IV: Campaigns and
Events (1990,
1994)
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This
series contains materials that outline several fund
raising campaigns and campus events organized by the Fund Council.
Arranged in
chronological order.
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| Box |
Folder |
| 10 |
1 |
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Campaign to air condition the Rice Gymnasium, 1990
[1/2]
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2 |
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Campaign to air condition the Rice Gymnasium,1990
[2/2]
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3 |
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Baker
Institute, Ground Breaking Event, 1994
[1/2]
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4 |
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Baker Institute, Ground Breaking
Event, 1994
[2/2]
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Return to
the Table of Contents
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| Series V: Membership (Correspondence,
Lists of members), 1994-1997 |
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This series contains information
about the Fund
Council's membership. The
bulk of the material is letters from the President to
current and nominated members. Arranged in chronological order.
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| Box |
Folder |
| 10 |
5 |
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New
members - Gillis Appointment Letter
1994-1995
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6 |
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Membership 1995-1996 |
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7 |
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Correspondence, mail select addresses,
1995-1996
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8 |
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New members - New
recommendations 1995-1996 |
| Box |
Folder |
| 11 |
1 |
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Final letters to members, 1995-1996 |
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2 |
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New members -
membership, Committee meeting
1995-1996
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3 |
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Final letters to members, 1996
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4 |
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Gillis appointment letters, 1996-1997 |
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5 |
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Membership 1996-
1997 |
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6 |
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New members, nomination, letters from chair,
1996-1997
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7 |
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Final Letters to Members, 1997 |
Return to the Table of Contents
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| Series VI: Friends Groups Records
(1990-2000) |
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This series consists of
materials from the Fund Councils
Friends Groups including meeting-related materials. Arranged in alphabetical
and chronological order.
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| Box |
Folder |
| 11 |
8 |
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Association of Rice Alumni, 1997-2000 |
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9 |
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Rice University:
Friends Groups' Boards,
1995-1998
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10 |
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Friends of Fondren, 2000 |
| Box |
Folder |
| 12 |
1 |
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Friends of Rice Theater (1996-1998)
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2 |
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Friends of Sewall Art Gallery [1/2], 1990-1991 |
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3 |
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Friends of Sewall Art Gallery [2/2], 1990-1991 |
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4 |
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Jones
Graduate School Partners, 1993-1997 |
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5 |
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Rice Design Alliance, 1992-1998
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6 |
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Rice Engineering Alumni, 1994-1995 [1/2] |
| Box |
Folder |
| 13 |
1 |
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Rice Engineering Alumni, 1994-1995
[2/2] |
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2 |
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Rice Historical Society, 1995-2000 |
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3 |
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The
Shepherd Society, 1993-1997 |
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4 |
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Society of Rice University Women,
1993-1996 |
Return
to the Table of Contents
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| Series VII: Presidents Letters
(5/15/1990 - 11/02/2002) |
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This series contains correspondence
from the President's
office to donors.
Arranged in chronological order.
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| Box |
Folder |
| 13 |
5 |
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May 15, 1990 - December 26, 1990 |
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6 |
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January 2, 1991 - June 26, 1991 |
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7 |
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July 8, 1991 - December
30, 1991 |
| Box |
Folder |
| 14 |
1 |
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January 2, 1992 - May 13, 1992 |
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2 |
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May 14, 1992 - December
30, 1992 |
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3 |
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January 8, 1993 - December 21, 1993 |
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4 |
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January 2, 1994 - June 16, 1994 |
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5 |
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June 17, 1994 - December
20, 1994 |
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6 |
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January 4, 1995 - August 17, 1995 |
| Box |
Folder |
| 15 |
1 |
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August 18, 1995 - December 18, 1995
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2 |
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January 9, 1996 - February 28, 1996 |
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3 |
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February 29, 1996 - August 20, 1996 |
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4 |
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August 21, 1996 -
December 19, 1996 |
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5 |
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January 6, 1997 - February 17, 1997 |
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6 |
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February 18, 1997 - May 16, 1997 |
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Folder |
| 16 |
1 |
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May 19, 1997 - July 18, 1997 |
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2 |
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July
25, 1997 - September 26, 1997 |
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3 |
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September 27, 1997 - December 5,
1997 |
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4 |
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December 8, 1997 - February 9, 1998 |
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5 |
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February 10, 1998 - April 14, 1998 |
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6 |
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April 14, 1998 - May
11, 1998 |
| Box |
Folder |
| 17 |
1 |
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May
12, 1998 - July 8 1998 |
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2 |
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July 24, 1998 - September 28, 1998
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3 |
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September 30, 1998 - December 17, 1998 |
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4 |
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January 1, 1999 -
February 1, 1999 |
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5 |
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February 5, 1999 - March 16, 1999 |
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6 |
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March 16, 1999 - May 10, 1999 |
| Box |
Folder |
| 18 |
1 |
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May 11, 1999 - July 2, 1999 |
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2 |
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July
16, 1999 - August 26, 1999 |
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3 |
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August 30, 1999 - November 3, 1999
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4 |
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November 8, 1999 - January 19, 2000 |
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5 |
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January 24, 2000 -
March 9, 2000 |
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6 |
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March 14, 2000 - April 14, 2000 |
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7 |
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April
21, 2000 - June 9, 2000 |
| Box |
Folder |
| 19 |
1 |
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June 12, 2000 - September 11, 2000 |
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2 |
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September 12, 2000 -
November 10, 2000 |
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3 |
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November 13, 2000 - December 18, 2000 |
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4 |
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December 20, 2000 - January 25, 2001 |
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5 |
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January 26, 2001 -
February 16, 2001 |
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6 |
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February 19, 2001 - May 30 , 2001 |
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7 |
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May 31, 2001 - August 23, 2001 |
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8 |
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September 5, 2001 -
October 20, 2001 |
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Folder |
| 20 |
1 |
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October 26, 2001 - December 4, 2001 |
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2 |
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December 5, 2001 -
February 7, 2002 |
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3 |
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February 8, 2002, March 18, 2002 |
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4 |
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March 19, 2002 - May 8, 2002 |
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5 |
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May 13, 2002 - July 9, 2002
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6 |
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July 10, 2002 - September 13, 2002 |
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7 |
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September 18, 2002 - November 22, 2002 |
Return to the Table of Contents
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| Series VIII: Photographs of
Special
Events
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This
series contains photographs of special events
organized by the Fund Council and as well as features images of campus
buildings constructed in the late 1990s. Arranged
alphabetically.
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| Box |
Folder |
| 21 |
1 |
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Associates, Gala Event |
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2 |
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Baker
Institute for Public Policy, Event possibly related
to Homecoming 2001, November 2001
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3 |
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Chair's Pictures, July 1999 |
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4 |
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Computational engineering,
dedication ceremony,
n.d.
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5 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d.
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6 |
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W.
Anderson Dinner, Gala, "Capitol Steps",
n.d.
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7 |
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W. Anderson Dinner, Gala, "Capitol
Steps",
n.d.
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8 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d.
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9 |
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W. Anderson
Dinner, Gala, "Capitol Steps",
n.d.
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10 |
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W. Anderson Dinner, Gala, "Capitol
Steps",
n.d.
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11 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d.
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12 |
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W. Anderson
Dinner, Gala, "Capitol Steps",
n.d.
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13 |
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W. Anderson Dinner, Gala, "Capitol
Steps",
n.d.
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14 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d.
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15 |
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W. Anderson
Dinner, Gala, "Capitol Steps",
n.d.
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16 |
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W. Anderson Dinner, Gala, "Capitol
Steps",
n.d.
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17 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d.
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18 |
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Chavanne Butcher,
Proof not used, "Photos for donor
facebook", n.d.
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19 |
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Dell Butcher, Nanotechnology
reception, pre-ground
breaking
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20 |
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Dell Butcher, dedication, outside, April, 30,
1998
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21 |
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Dell Butcher, dedication, outside, April, 30,
1998
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22 |
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Dell Butcher,
dedication, outside, April, 30,
1998
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23 |
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Dell Butcher, dedication, outside,
April, 30,
1998
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24 |
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Dell Butcher, dedication, outside, April, 30,
1998
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25 |
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Dell Butcher, dedication, outside, April, 30,
1998
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26 |
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Dell Butcher,
dedication, inside, April, 30,
1998
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27 |
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Dell Butcher, dedication, inside,
April, 30,
1998
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28 |
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Dell Butcher, dedication, inside, April, 30,
1998
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29 |
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Dore Dinner, n.d. |
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30 |
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Dore Dinner, n.d. |
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31 |
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Campus construction, Duncan Hall |
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32 |
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Campus construction,
Dell Butcher Hall |
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33 |
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Campus consturction, James A Baker III Hall
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| Box |
Folder |
| 22 |
1 |
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Reckling park, dedication, February 8, 2000 |
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2 |
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Howard Keck Hall, front view, outside; "Sorte's
classroom", inside, ca. 1998
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3 |
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Howard Keck Hall, outside view |
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4 |
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Howard Keck Hall,
Exterior |
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5 |
|
Howard Keck Hall, interior? |
|
6 |
|
Campus buildings: Dell Butcher, Lovett, Sewall, Duncan
Halls, ca. 1998
|
|
7 |
|
Campus buildings: Duncan, Dell Butcher, Lovett, Anderson,
Herman Brown, n.d.
|
|
8 |
|
Campus buildings: Lovett, Sewall, Mech lab, Engineering
quad, n.d.
|
|
9 |
|
Campus buildings: Duncan Hall, Mech Building,
n.d.
|
|
10 |
|
Campus buildings:
Lovett Hall |
|
11 |
|
Campus buildings: Cohen House, Rice Memorial Center,
Jones
Graduate School, Campus
Mail Services, Campus Police Dept, Autry Court (In
front of Gym), James A.Baker III Institute for Public Policy,
Center for
Nanoscale Science
and Technology
|
|
12 |
|
Campus buildings: Shepherd
School of Music, Computational
Engineering Building, George R.Brown Building, Athletics Office
|
|
13 |
|
Campus buildings: negatives |
|
14 |
|
Gardiner Symonds Teaching Laboratory, Fondren Library,
Dedication
|
|
15 |
|
Humanities Groundbreaking. |
|
16 |
|
Homecoming brunch,
dedication to the memory of William
Ward Watkin, online project
|
|
17 |
|
Event honoring
Melvin and Suzanne Glasscock, possibly the
endowment of a new chair
|
|
18 |
|
Event, gala: "Summit of the minds" |
|
19 |
|
Event, gala: "Summit
of the minds" |
|
20 |
|
Event, Goldren Scholarship, Reception, March 19,
1997
|
|
21 |
|
Event, Islamic Chair Dinner |
|
22 |
|
Event, Mary and Bill Miller
Salon Event |
|
23 |
|
Event, Captain James Addison Baker Society, A Mad
Hatter
Tea Party, May 6, 1995
|
| Box |
Folder |
| 23 |
1 |
|
Event, Possibly Martel Dinner, Individuals and family
portraits
|
|
2 |
|
Event, Related to Weiss College |
|
3 |
|
Event, William Marsh
Rice Society Luncheon |
|
4 |
|
Malcom Gillis with family, Rice
Associates and
guests
|
|
5 |
|
Unidentified event in Farnsworth Pavillion, Rice students
and associates
|
|
6 |
|
Unidentified event, possibly dedication to the Humanities
building
|
|
7 |
|
Unidentified event, Cohen House |
|
8 |
|
Unidentified event,
outdoors |
|
9 |
|
Unidentified event, gala |
|
10 |
|
Unidentified
event, gala |
|
11 |
|
Unidentified event |
|
12 |
|
Unidentified events
|
|
13 |
|
Unidentified individuals, negatives |
|
14 |
|
Golden Scholarship reception, negatives |
|
15 |
|
Unidentified event, negatives and prints |
|
16 |
|
W.
Anderson Dinner, Gala, "Capitol Steps",
negatives
|
|
17 |
|
Dell Butcher Dinner, Contact and
negatives |
|
18 |
|
Judy Hobby Photos |
|
19 |
|
Rice Associates,
negatives |
|
20 |
|
Golden Anniversary, School reception,
negatives
|
|
21 |
|
Hobby donor dinner |
|
22 |
|
Baker Institute of Public Policy
(8x10 prints) |
|
23 |
|
Associates dinner |
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