Scanning & Copying WRC Materials

Woodson Research Center can assist patrons with copying or scanning items from the archives, rare book or manuscript collections.

 

The WRC provides a photocopier and a flatbed scanner for public use.

Scanning and copying requests must be approved by WRC staff in order to protect fragile materials.

  • The physical condition of the materials to be copied is of primary concern and photoduplication that might damage or alter the original in any way is not allowed.
  • Original artworks, or tightly bound, fragile or oversize books cannot be copied on a copying machine. However, these materials can usually be photographed or captured on the department’s overhead or oversize scanner.
  • Please specify the purpose [study, publication, or exhibition] for which the reproduction is intended.
  • The WRC reserves the right to limit the size of photoduplication orders and to not duplicate an entire collection.
  • The Copyright Law of the United States [Title 17, United States Code] governs the making of photocopies or other reproductions of copyrighted materials. The WRC reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

PRICE LIST

The following prices specify whether they are for work by patrons or by staff. Any work done by Woodson staff also includes a $25 flat research fee which includes from 20 minutes up to an hour's worth of time. Patrons needing to request more than an hour's research time require the use of a proxy researcher.

Black and white photocopies

  • $ 0.15 per page when made by patron on-site
  • $ 0.25 per page when made by Woodson staff

PDFs created by WRC staff & made from photocopies (letter or legal size only)

  • $0.50 per page

Scanned images

  • Free - Patrons may use our reading room scanner at no charge pending staff review for fragility of materials. Materials up to 11x17 fit the scanner.
  • Patrons needing special technical specs beyond what the free reading room scanner can provide may request scans to be made by WRC staff. Please complete the Duplication of Materials Form and be aware of the following:
    • Regular rate: $3.00

Oversize items larger than 11"x17" require a special order and can only be completed by Woodson staff.

  • Items must be part of the Woodson Research Center collections.
  • Projects must be approved by the Woodson staff.
  • Regular rate for patrons outside the Rice community: $10.00 per scan
  • Please specify: desired file format (.tiff, .jpg, or .gif); color vs. grayscale; image size, resolution (for ex.: 600 dpi high resolution, 300 medium resolution, 72 dpi low resolution).
  • Ask staff for assistance at woodson@rice.edu or call 713-348-2586.


Payment by credit or debit card via Rice’s secure online system can be arranged by request.Checks and money orders should be made payable to Rice University.