Borrowing Materials

Current Rice faculty, staff & students, retired staff and faculty emeritus (with active Rice NetID) may borrow items not owned by Fondren Library via Interlibrary loan or through On-Site ILL. Interlibrary loan items are borrowed through Fondren from an outside library. Users receive e-mail notification that an item can be picked up at Fondren once a loan has been obtained. Alternately, users may visit and obtain material directly from participating On-Site ILL libraries. Please see Services>Interlibrary Loan (ILL) for more details.

Understand your borrowing responsibilities, loan periods and associated fines with a Rice ID.

  • Fines are charged for overdue items.
  • Pay fines by cash or check at the circulation desk. After 4-6 weeks, all students' charges are sent to the Cashier's Office.
  • The cost of any lost or damaged items, and a non-refundable $40 processing fee per item will be charged to your account.
  • Students: any unpaid fines and charges may prevent you from obtaining your diploma and transcripts.
  • Charges of $5.00 or more will prevent online renewals and self-checkouts.
  • Overdue items will also prevent online renewals.
  • You may view all charges and overdue items on your library account.

Confidentiality of Library Records

Protecting the rights of library users to view and read materials without fear of intrusion, intimidation or reprisal is a value recognized by the American Library Association in Item III. of its Code of Ethics which provides:

III. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

To safeguard the privacy of individuals in their use of the library, Fondren Library maintains the confidentiality of library records. Student records, including library borrowing records, are additionally protected by federal privacy laws.

The patron and circulation records of Fondren Library are confidential. Patron records include any information the library requires users (faculty or staff members, students, alumni, or other borrowers) to provide in order to become eligible to access or borrow materials. Such information includes addresses, telephone numbers, and campus ID numbers. Circulation records include information that identifies materials borrowed by library patrons and fine or billing records.

No library employee shall reveal the identity of a borrower to any requestor.

Except in accordance with proper judicial order and with permission of the University Librarian, Library Director, or University General Counsel's Office, no person shall make known in any manner any information contained in such records listed above. In the absence of such judicial orders or permission, those to whom information will be denied include, but are not limited to, faculty, staff (including library staff except in the pursuit of their assigned duties), parents, students, campus security, law enforcement personnel, and military personnel.

Library staff should refer all requests for records information to the appropriate Department Manager or to the Library Director. Those offices will contact the University General Counsel's Office.

In addition to the records described above, access records are those data concerning entry to the library collected via turnstiles or door card readers or login sheets. These records are maintained by the Rice University Police Office. Requests for access to this data should be made to the Library Director.