GDC Work Request

Request Description

Work Request Process

  • You submit a work request.
  • We will arrange a meeting with you to discuss the steps and create a plan including any documentation required in order to successfully carry out the requested task.
  • You will provide requested documentation.
  • Your job will be placed in a queue and staff will provide you with an estimate as to when it can be completed. It may take several months to complete your work, depending on the complexity of the project and current demands on staff time.
  • The GIS/Data Center reserves the right to recommend third-party GIS services.
  1. Project Description
  2. Contact Information
  3. Complete
Fondren Library Department Providing Assistance
Please be sure to choose the correct library department you are working with on this project so that your request will be routed correctly. 
When requesting Woodson assistance to duplicate and/or digitize Woodson materials, please note:

"The fair use of a copyrighted work, including such use by reproduction in copies . . . , for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright.

In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include --

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes

(2) the nature of the copyrighted work

(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole

(4) the effect of the use upon the potential market for or value of the copyrighted work."

By making this request I agree to follow the fair use doctrine. I understand that I am responsible to the copyright holder if I reproduce, publish, and/or share without permission.

Digital Media Commons (DMC) Services Include:

[Please note that some of these services, such as scanning, are not available while the Fondren Library building is closed.]

  • Creating charts for small data sets 
  • Collecting research sources into Zotero library (up to 100 items)
  • Scanning images, including slides and prints (up to 50)
  • Scanning and editing images for publication (up to 30)
  • Scanning some pages of a book (less than 10% or a chapter of a book)
  • Editing snippets of audio/video (up to 30 minutes)
  • Advising on standards and best practices for digital projects

The DMC maintains a small staff. It may take up to two weeks to complete your work depending on the complexity of the project and current demands on staff time. If you need to complete a project more quickly, you or one of your assistants are welcome to use the DMC's hardware and software and receive training in working with these tools.

Please note that all projects supported by the DMC must abide by Rice's intellectual property and computer usage policy. The complete text of Rice's Appropriate Use of Computer Resources Policy is online

If you need to show video clips in your classroom, please contact  and someone from Learning Environments will be happy to discuss options.  The DVD or VHS movie would need to be owned by either Fondren Library or the course professor.

Getting help elsewhere on campus:

The GIS/Data Center Provides:

Data Services
  • Locate and provide GIS, aerial, and other geospatial data.
  • Contact data providers to obtain data.
  • Provide restrictions regarding data access, use, publication, and distribution.
Custom Instruction
  • Creation of custom GIS instruction for university classes. (3 months advance notice required)
  • Modification of existing GIS/Data Center short courses for university classes. (2 weeks advance notice required)
  • No written documentation of custom instruction will be provided.
Map Design Services
  • Map design for classroom learning or use. (1 month advance notice required)
  • Map design for publication in books and journals. (1 month advance notice required per map)
  • Any geographic data research, creation, and processing that must be completed prior to map design will be limited to 3 hours of staff time per map, after which you or an assistant must be trained to complete any remaining work. Time spent on map design is not counted towards these 3 hours.
Consulting Services
  • Project conception, feasibility, planning, and documentation.
  • Advice on standards and best practices for GIS projects, including methods of data creation, processing, distribution, and publishing.
  • Assistance with grant requests regarding the use of GIS technology.
The Digital Curation Lab staff may work on special projects for teaching, research or those requiring attention to digital preservation.
Please describe your project to help us prepare for your visit. What does it involve? What do you wish to accomplish? Please be very specific.
Collection Information
Type of item(s)
Do you have someone at the Woodson Research Center that you have been working with about this request?