Borrowing Materials

Borrowing Services

Current Rice faculty, staff & students, retired staff, and faculty emeritus (with active Rice NetIDs) may borrow items owned by Fondren Library using their Rice ID or a government-issued photo ID and verification of identity at the circulation desk.

  • To set up your library account, fill out the borrower application, then bring your Rice ID to the Circulation Desk.
  • If you are new to the university or have not yet checked out items from Fondren, please fill out the borrower application before checking out materials for the first time.
  • For items we don’t own, you have access via Interlibrary Loan (ILL) or On-Site ILL for some Texas libraries. You may also suggest a purchase for our collection.

Fines/Overdue Fees

Fondren charges fines for study room keys, technology checked out from circulation such as chargers or headphones, and recalled items. You can review what fees you have, as well as any overdue items checked out to you, anytime by signing in to your library account on OneSearch.

Overdue Notices

  • Users will receive three email notifications once an item becomes overdue -- ensure your email is up-to-date on your library account and in Esther.

How to Pay

  • Pay fines by cash or check at the Fondren circulation desk any time we are open.
  • After 4-6 weeks, all student charges are sent to the Cashier's Office and may be paid on Esther. Once the charges are sent to the Cashier's Office, please contact them with questions or concerns.

Guidelines and Information

  • If your overdue items are within the 7-day grace period, you can still renew them online.
  • Fines of $5.00 or more will prevent online renewals and self-checkouts.
  • Students with unpaid fines that have been sent to the Cashier's Office/Esther will have a hold on their account.
  • Staff with unpaid bills may have their balances deducted from their final paycheck.
  • Faculty must clear their account and return all materials before leaving the university.

 

Lost Items and Replacement Fees

Overdue items will be billed as “Lost” after 90 days and three overdue email notifications have been emailed. Each bill includes a $40 processing fee, a replacement charge for the item, and any other applicable fines/overdue fees, such as fines for recalled materials.

Overdue Notices

  • Overdue items are billed as “Lost” after three overdue email notifications have been emailed.

Replacement and Processing Fees

  • Lost item replacement costs are determined by the call number and other factors, such as the number of components and availability.
  • The replacement charge can only be refunded in the first 4-6 weeks after the bill is emailed to the account on file with Fondren and Rice. After that time period, the charge is transferred to the Cashier's Office and cannot be refunded by Fondren Library.

How to Pay

  • Pay fines and fees by cash or check at the Fondren circulation desk any time we are open.
  • After 4-6 weeks, all student charges are sent to the Cashier's Office and can be paid on Esther. Once the charges are sent to the Cashier's Office, please contact them with any questions or concerns.

Replacing a Lost or Damaged Item

  • Users who want to supply a replacement copy of a lost or damaged item should contact circulation staff for guidance on providing an acceptable replacement copy

 

Extenuating Circumstances

Did something unfortunate happen to Fondren Library materials checked out to you, such as water damage in a Houston rainstorm or theft from a vehicle? Please contact us as soon as possible by phone at (713) 348-4021, by email, or in person at the Circulation Desk.

 

Protecting the rights of library users to view and read materials without fear of intrusion, intimidation or reprisal is a value recognized by the American Library Association in Item III. of its Code of Ethics which provides:

III. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

To safeguard the privacy of individuals in their use of the library, Fondren Library maintains the confidentiality of library records. Student records, including library borrowing records, are additionally protected by federal privacy laws.

The patron and circulation records of Fondren Library are confidential. Patron records include any information the library requires users (faculty or staff members, students, alumni, or other borrowers) to provide in order to become eligible to access or borrow materials. Such information includes addresses, telephone numbers, and campus ID numbers. Circulation records include information that identifies materials borrowed by library patrons and fine or billing records.

No library employee shall reveal the identity of a borrower to any requestor.

Except in accordance with a proper judicial order and with permission of the University Librarian, Library Director, or University General Counsel's Office, no person shall make known in any manner any information contained in such records listed above. In the absence of such judicial orders or permission, those to whom the information will be denied include, but are not limited to, faculty, staff (including library staff except in the pursuit of their assigned duties), parents, students, campus security, law enforcement personnel, and military personnel.

Library staff should refer all requests for records information to the appropriate Department Manager or to the Library Director. Those offices will contact the University General Counsel's Office.

In addition to the records described above, access records are those data concerning entry to the library collected via turnstiles or door card readers, or login sheets. These records are maintained by the Rice University Police Office. Requests for access to this data should be made to the Library Director.

Loan Periods

Patron Type

Undergraduate

Graduate

Staff

Faculty

Rice Visitors, Temporary Staff, Family

Houston Community Members*

Friends of Fondren Library

Overdue Fines

Grace Period

Concurrent loans

500

500

500

500

15

15

4

-----

-----

Maximum loan period with renewals

280 days

3 years

3 years

5 years

56 days

56 days

56 days

-----

-----

Books

28 days

May 2

May 2

May 2

28 days

28 days

28 days

$0.50/day**

10 days

Leisure Reading, Audiobooks

28 days

28 days

28 days

28 days

28 days

28 days

28 days

$.050/day**

10 days

CDs

28 days

28 days

28 days

28 days

28 days

28 days

28 days

$.050/day**

10 days

DVDs

7 days

7 days

7 days

7 days

7 days

7 days

7 days

$.050/day**

10 days

Bound periodicals

28 days***

28 days***

28 days***

28 days***

28 days***

28 days***

28 days***

$.050/day**

10 days

Circulation Equipment

4 hours

4 hours

4 hours

4 hours

4 hours

4 hours

4 hours

$0.50/hour

30 minutes

Study Rooms

4 hours

4 hours

4 hours

4 hours

4 hours

----

----

$5/hour

30 minutes

*With institutional affiliation, reciprocal borrowing agreement

**Fines on recalled items are $1.00/day

***Contact us with a Reference question to request extensions